Organizing Committee of 4th IEEE STPEC 2025 invites professionals in the area of Conference Topics to propose Special Sessions (SS) to be held during December 10-13, 2025 at NIT Goa, India. Special Sessions offer a platform to explore emerging topics that are not majorly focussed in the main technical tracks of the conference or that pertains to a specific field of work. These sessions will highlight innovations and advancements in highly specialized areas within the scope of the conference.
Last date for submission of Special Session proposal: 15thMay, 2025
Acceptance Notification: One Week after the date of Submission.
Researchers who intend to organize a special session, can submit the proposal through the below-mentioned link.
Once approved, it is the duty of the organizers to publicize the Special Session among researchers and practitioners in the field and attract a sufficient number of papers.
Review Process: Papers submitted to special sessions will undergo the same review process as regular papers. The special session chairs of the respective special session are responsible for arranging the reviews, assuring at least three reviews per paper. This includes a selection of reviewers from their peers.
Conflict of Interest: Before starting the review process, special session organizers must explicitly declare papers, which present a conflict of interest for them. A conflict of interest arises where the judgment of a paper quality can be influenced by the organizers being authors or knowing some of the authors. To ensure independent reviews, this conflict must be marked as such in the submission system and the SS chairs notified so that they can arrange the review process.
Successful Special Session: A minimum of 6 accepted and registered papers with authors from at least 3 different institutions (preferably from different countries) is required for each SS to be successful. If a session has too few papers, accepted papers will be allocated to regular sessions wherever possible. In case of indication of weakly organized special sessions, the conference organizers will support the organizers with advice but reserve measures including cancellation of the respective special session.
Complimentary Conference Registration: At least one organizer of the successful Special Session is expected to register for and attend the conference, as well as Chair the corresponding Special Session. One free registration will be provided to any one SS Organizer of the successful SS.
Session Chairs: When a special session is finally accepted by the conference, SS organizers will serve as Session Chairs in the conference for the respected SS. In some extenuated circumstance, Technical Program Committee Chairs and Conference General Chairs might take up the full control of appointing the Session Chairs, in case of SS organizers are unable to participate in the conference.
Restrictions: During the review process, Special Session Organizers must consider that:
Deadline for Special Session Proposal Submission.
One Week after the date of Submission.
Dr. Anand Abhishek, CSIR-CEERI, Pilani
For any queries on the special session, email: ss_stpec2025@nitgoa.ac.in